Procurement and T&E Expenses

Despite company size, procurement activities and T&E expenses were managed mostly manually and using spreadsheets.
Due to the above, daily activities were not processed consistently, audit trial was weak including the bidding process.
As the company was publicly traded, the end to end process needed to be improved and standardized to be SOX compliant.
Our mandate was to identify and implement software that met their requirements and was cost-effective.

Made quick cost comparison between an on-premise vs cloud-based solutions. The former was the winner.
Researched cloud-based solutions based on software company reputation and stability, software flexibility, cost per user and implementation time.
Presented three options and facilitated the vendor selection process.
Facilitated configuration decisions and coordinated Users’ training.
Oversaw the creation of an interface with an ERP system.

The selected cloud-based solution went live after 4 months of contract signing.
Software functionality enabled the company to have better controls, automated approval workflows, and strong reporting capabilities.
The new environment became SOX compliant.